The Tamil Nadu Shops and Establishments Act, 1947 and Rules, 1948, of which the Form Q Attendance Register with Leave Credits is a part, applies to all commercial establishments, such as shops, eating houses, residential hotels, restaurants, theatres, etc., in the areas under the jurisdiction of Tamil Nadu, the southernmost Indian State.
The Tamil Nadu Shops and Establishments Act, 1947 and Rules, 1948, of which the Form Q Attendance Register with Leave Credits is a part, is also known as Act XXXVI of 1947. The Act received the Governor General's assent on 2nd February 1948. It was originally published on 10th February 1948 in the Fort Saint (St.) George Gazette.
The Act specifies the rules surrounding the operations of all registered commercial establishments and shops in Tamil Nadu. It specifies details regarding the payment of wages, work hours, terms of service, opening/closing hours of commercial establishments, overtime work, rest intervals, maternity leave, leaves, holidays, rules for children's employment, work conditions, etc.
This article explains Form Q Attendance Register with Leave Credits in detail and discusses ways to fill the form correctly. For easy understanding, this article on Form Q has been divided into the following sections:
- Form Q Attendance Register with Leave Credits - Meaning
- Which Organizations Are Not Required to Fill and Submit Form Q Attendance Register with Leave Credits?
- Which Compliance Forms Does a Manager Need to Submit?
- Form Q Attendance Register with Leave Credits - Ways to Fill the Form
- Conclusion
- Key Takeaways
Form Q Attendance Register With Leave Credits - Meaning
Form Q Attendance Register with Leave Credits is part of the Tamil Nadu Shops and Establishments Act, 1947 and Rules, 1948. Form Q is one of the many forms a manager of any commercial establishment registered in the State of Tamil Nadu has to furnish to the concerned authority.
In Form Q Attendance Register with Leave Credits, the manager of a registered commercial establishment has to declare some vital information about the leaves and wages of employees working in commercial establishments registered under the Tamil Nadu Shops and Establishments Act 1947.
Here are the details the manager needs to declare:
- Name and Address of Establishment
- Month
- Year
- Name of the person employed
- Date of entry into service
- Age/Date of Birth
- Designation
- Sick Leave
- Casual Leave
- Holidays with wages
- Leave availed during the month (Sick Leave, Casual Leave, Holidays with wages)
- Leave Balance (Sick Leave, Casual Leave, Holidays with wages)
- Daily Hours of Work, including overtime (if any)
- Total Hours of Overtime Worked
- Total Hours of Work done during the month
- Total number of maternity leave availed
In Form Q Attendance Register with Leave Credits, the yet to be credited leaves must also be included.
Also, Form Q specifies that all unutilized privilege leaves, also known as holidays with wages, must be carried forward to the following year. The manager has to mention the government-approved festival holidays or national holidays on the top.
So, Form Q Attendance Register with Leave Credits contains vital information regarding employees' wages, holidays, leaves, maternity leaves, overtime, etc.
Which Organizations Are Not Required To Fill And Submit Form Q Attendance Register With Leave Credits?
The Tamil Nadu Shops and Establishments Act, 1947 and Rules, 1948, of which the Form Q Attendance Register with Leave Credits is a part, specifies the organizations or categories of employees exempt from registering under the Act.
Here is the list of exempted organizations or persons not required to file Form Q Attendance Register with Leave Credits:
- Any person employed as part of the management
- Any person whose job role entails traveling
- Any person employed as a caretaker or canvasser
- All organizations and establishments under the Central Government, State government, railway administration, the Reserve Bank of India (RBI), or local authorities
- Any establishment in oil fields or mines
- Any person working at a temporary bazaar (not exceeding fifteen (15) days)
Which Compliance Forms Does A Manager Need To Submit?
According to the Tamil Nadu Shops and Establishments Act, 1947 and Rules, 1948, the manager of a registered establishment in Tamil Nadu must submit the following forms, besides Form Q Attendance Register with Leave Credits:
- Form B - Register of Fines
- Form C - Register of Deductions
- Form D - Register of Advances made to Employees
- Form H - Record of Hours of Work of Persons
- Form P - Register of Advances paid, Deductions for damages or losses, and fines
- Form R - Wage Register
- Form S - Register of Employees with Hours of Work
- Form T - Wage Slip
Form Q Attendance Register With Leave Credits - Ways To Fill The Form
Form Q Attendance Register with Leave Credits is a mandatory compliance form to be furnished by the managers of commercial establishments operating in the Indian State of Tamil Nadu and registered under the Tamil Nadu Shops and Establishments Act, 1947.
Form Q must contain details about employees' leaves, including sick leaves, casual leaves, and holidays with wages. It also contains information about the leaves availed by employees during the month, leave balance, daily hours of work, overtime, maternity leave, etc.
Here is the detailed guideline on how to fill the Form Q Attendance Register with Leave Credits properly:
Name and Address of Establishment
In this section of Form Q, you need to mention the name and registered address of the commercial establishment.
A commercial establishment is one that is in the business of the commission, advertising, commercial agency, forwarding, etc. An establishment refers to a commercial establishment, such as a shop, residential hotel, public amusement place, eating house, theatre, or any place of entertainment.
Month
Mention the month of filing the Form Q. Please note that the managers of commercial establishments in Tamil Nadu need to fill Form Q every month.
Year
Mention the year of filing the Form Q. Write the year in numerals.
- No.
Mention the serial number in this subsection of Form Q.
Name of the Person Employed
Mention the employees' names according to the serial numbers. Ensure to check the spelling of the name you enter.
According to the Tamil Nadu Shops and Establishments Act, 1947, 'Person Employed' means the employees of a shop, clerical staff, or peon in an industrial undertaking or factory, chef, waiters, dishwashers, cashier, or clerk in an eating-house, hotel, or restaurant.
'Person Employed' also refers to clerks, operators, ushers, or door-keepers in a theatre. However, 'Person Employed' does not include the employee's dependent spouse, daughter, son, brother, mother, father, or sister.
Date of Entry into Service
Mention the date on which the employee joined the respective organization.
Age/Date of Birth
Mention the date of birth or age of the concerned employee. The manager needs to retain the proof of the same.
Designation
In this subsection of Form Q, the manager needs to mention the designation of the concerned employee.
Sick Leave
In this subsection of Form Q, the manager needs to specify the total number of sick leaves the employee is eligible to get.
According to the Tamil Nadu Shops and Establishments Act, 1947, an employee of a registered commercial establishment must get twelve (12) days' leave with wages in a 12-month period due to sickness or accident sustained.
Casual Leave
In this subsection of Form Q, the manager needs to specify the total number of casual leaves the employee is eligible to get.
According to the Tamil Nadu Shops and Establishments Act, 1947, an employee of a registered commercial establishment must get twelve (12) days' leave with wages in a 12-month period due to reasonable grounds.
Holidays with Wages
In this subsection of Form Q, the manager needs to specify the total number of holidays with wages the employee is eligible to get.
According to the Tamil Nadu Shops and Establishments Act, 1947, every employed person must get holidays with wages after twelve (12) months of uninterrupted service. This facility is available for employees with an experience of over 12 months.
Also, employees can accumulate holidays with wages for up to forty-five (45) days.
Leave Availed During the Month (Sick Leave, Casual Leave, Holidays with Wages)
Here, the manager of a registered commercial establishment needs to declare the number of sick leaves, casual leaves, and holidays with wages the concerned employees have availed in a month.
To avoid disputes, it is wise to take the employee's consent before entering the figure.
Leave Balance (Sick Leave, Casual Leave, Holidays with wages)
In this subsection of Form Q, the manager needs to specify the number of unutilized sick leaves, casual leaves, and holidays with the wages of the concerned employees. Remember to update it every month.
Daily Hours of Work, including Overtime (if any)
In this subsection of Form Q, the manager needs to mention the hours of work undertaken by the employee. The figure must include the number of hours each employee spent as overtime.
According to the Tamil Nadu Shops and Establishments Act, 1947, any employee working overtime is entitled to get wages at twice the rate of ordinary wage.
Total Hours of Overtime Worked
In this subsection of Form Q, the manager needs to mention the hours of overtime work undertaken by the employee.
According to the Tamil Nadu Shops and Establishments Act, 1947, commercial establishments can engage their employees for no more than eight (8) hours a day or forty-eight (48) hours a week. Anything above the specified time is treated as overtime work.
Total Hours of Work Done during the Month
In this subsection of Form Q, the manager needs to specify the number of hours an employee has worked in a month. The total hours must include both ordinary hours of work and overtime.
Total Number of Maternity Leave Availed
This subsection of Form Q applies to women expecting a child or have undergone a delivery. Here, the manager needs to specify the number of leaves a lady employee has availed due to maternity.
Conclusion
As part of the Tamil Nadu Shops and Establishments Act, 1947, Form Q Attendance Register with Leave Credits is a mandatory compliance form to be submitted to the concerned authority by managers of commercial establishments registered in the Indian State of Tamil Nadu.
The form contains information about hours of work, overtime, leaves, etc. Such information enables the government to understand whether all commercial establishments follow the same rules or not.
How Can Deskera Assist You?
Deskera People helps digitize and automate HR processes like hiring, payroll,leave, attendance, expenses, and more. Simplify payroll management and generate payslips in minutes for your employees.
Key Takeaways
- The Tamil Nadu Shops and Establishments Act, 1947 and Rules, 1948, of which the Form Q Attendance Register with Leave Credits is a part, applies to all commercial establishments, such as shops, eating houses, residential hotels, restaurants, theatres, etc., in the areas under the jurisdiction of Tamil Nadu, the southernmost Indian State.
- Form Q is one of the many forms a manager of any commercial establishment registered in the State of Tamil Nadu has to furnish to the concerned authority.
- In Form Q Attendance Register with Leave Credits, the manager of a registered commercial establishment has to declare some important information about the leaves and wages of employees working in commercial establishments registered under the Tamil Nadu Shops and Establishments Act 1947.
- Form Q must contain details about employees' leaves, including sick leaves, casual leaves, and holidays with wages. Form Q also contains information about the leaves availed by employees during the month, leave balance, daily hours of work, overtime, maternity leave, etc.
Related Articles
Deskera Content Team
Deskera Content Team
Deskera Content Team
Deskera Content Team
